Arts and events grants

Applications are now open for round three of the 2021/22 Community Arts and Events Fund

The deadline for applications is 1 October 2021.

The City offers a number of grant programs to support and celebrate our creative and diverse community, welcoming applications for projects and events through the Community Arts and Events Fund and Community Creativity Fund. 

Before applying for funding we recommend you speak to the Project Officer Arts and Events to understand whether you or your project are eligible for funding, which fund would most suit your project and how much funding you would likely be eligible for. 

    Community Arts and Events Fund 

    The Community Arts and Events Fund aims to support a variety of creative arts, events and cultural projects which contribute to a vibrant, active and connected City, providing opportunities for communities to celebrate our unique lifestyle and places.

    We are looking to support events, projects and arts and cultural activities which are held within the City of Stirling, directly benefit the City of Stirling community and address one or more of the following focus areas: 

    1. Vibrant spaces and places
    2. A creative and prosperous City
    3. A culturally active and engaged community
    4. Diversity and celebration.

    Key dates and deadlines

    Applications are now open for eligible applicants with projects commencing within the 2021/2022 financial year. Applications can be submitted in one of four rounds of funding as detailed below.

    • New funding budgets are allocated each financial year and projects are generally required to be delivered in the financial year in which funding is awarded
    • Incomplete applications and/or applications received after the respective closing deadline will not be considered for funding.

    Key dates - July 2021 - June 2022

     Round opensRound closesProject start datesFunding notification date
    Round oneWednesday 5 May 2021Tuesday 8 June 2021From 15 July 2021Mid July 2021
    Round twoMonday 31 May 2021Friday 30 July 2021From 1 November 2021September 2021
    Round threeMonday 27 July 2021Friday 1 October 2021From 1 December 2021November 2021
    Round fourMonday 30 August 2021Friday 29 October 2021From 1 February 2022December 2021

    Please read through the Guidelines prior to submitting your application.

    Community Creativity Fund

    The Community Creativity Fund is aimed at supporting our local art and cultural industries. Funding will be allocated to projects which support these industries and/or create opportunities for the wider City of Stirling community to connect and engage with the arts and culture.

    The Community Creativity Fund will support individuals, collectives, small businesses and incorporated organisations who work within the cultural industries or whose work/project directly supports the cultural industries.   

    Key Dates:

    Round opens Friday 3 September 2021.

    Round closes Friday 3 December 2021.

    Applications must be submitted at least six weeks prior to your project's commencement date.

    What will we fund: 

    New initiatives 

    • Development of new works and projects 

    • Small businesses working with local creatives. E.g. creating exhibition spaces, setting up art trails etc.

    • Murals/community/public art

    • Online content related to practice.

    Professional development  

    • Relating to creative practice  

    • Workshops, seminars or courses to enhance or develop skills 

    • Residencies.

    Creation of online content  

    • Developing online creative content  

    • Digital marketing.

    Small events/activations.  

    • Organising small events/activations across the City of Stirling to benefit the community

    The Community Creativity Fund aligns with the following strategic priorities as identified in the City’s Strategic Community Plan:

    • Social Thriving local communities
    • Economic Prosperous and vibrant community
    • Built environment Liveable and accessible City.
    Document nameDownloadable files
    Community Creativity Fund Guidelines(PDF)

    Making an application

    Applications can be made online via Smarty Grants. Before you apply make sure you have read through the information below to assist you in making a successful application.

    Step 1 - Understand your project

    Read through the relevant guidelines to ensure you are aware of all the eligibility requirements.  

    You will need to consider: 

    • Is your project eligible for funding?

    • How much funding you require?

    • What date does your application need to be submitted?
    • Will you have enough time to apply for funding and coordinate a successful project?

    Step 2 - Have a chat to the Arts and Activation Team

    Contact our Arts and Activation team on (08)9205 8555 or email grants@stirling.wa.gov.au.

    The team will further advise whether your activity is suitable/eligible for funding and forward any additional information which may assist you to complete your application.

    ​Step 3 - Plan your event or activity

    Take the time to make sure you know your project inside out.

    For many large events an Event Application will need to be completed eight to twelve weeks out from your event. This is a legal requirement and will assist with event planning and compliance with local and state laws.

    Step 4 - Complete your funding application

    Eligible applicants can apply for grants onlinevia Smarty Grants.

    Your responses will enable the assessment panel to make their decision.

    Step 5 - Submit your application

    Applications should be submitted within the specified timeframes with all supporting information attached.

    Any applications received outside of the specified timeframes will not be assessed. Applications submitted with incomplete information or without support documents will compromise the success of their application.

    Complete your grant application online with SmartyGrants
    Click here

    Tips for making your project a success

    Marketing your project

    Promoting your event is essential in ensuring you reach your target audience and get good attendance on the day. There are many forms of promotion available depending on your budget.

    Flyers and posters

    These can be displayed in cafes, local schools, shopping centres, City of Stirling libraries, community centres and recreation centres, community notice boards. 

    Signage and banners

    Placing these out in the lead up to your event and on the day of the event is a great way to encourage people living local to the area to attend and raise awareness of your event. Within the City of Stirling permission may be granted to not-for-profit organisations to temporarily place signs advertising events on verges subject to terms and conditions. 

    Web

    There are many websites that will allow you to add your event to their on-line calendars. 

    Social media

    Promoting your event/organisation on social media sites such as Facebook  and Instagram is a free and easy way to reach the local community.

    Tips for Social Media:

    • Use high quality images that are sized correctly
    • Don’t use too much text - break it up with emoji’s, etc.
    • Use hashtags to increase your exposure
    • Tag people/other organisations so they can cross-promote
    • Post regularly - in the lead up, during and after your project.

    Media coverage

    Media releases informing the media about your event can generate free publicity in the form of news articles. A good place to start in the City of Stirling is the local newspapers - Eastern Reporter, Stirling Times, Guardian Express and The Perth Voice. 

    Visit them online: Community News and Perth Suburban Newspapers. You can submit your own press release online at these websites

    Some tips and tricks to marketing your event:  

    First up, create a Media and Marketing Kit This will include all elements of your event marketing and promotions

    What to include in your Kit: 

    • A variety of images of varying sizes suitable for different social media platforms such as Instagram and Facebook, plus a clean image (no text) for use on the City’s website - images must be max 400kb and in.JPEG format (landscape 889px x 486px)
    • Copy - different versions for use in a variety of formats
    • Logos - copies of your logo in a variety of formats
    • Copies of flyers/posters - these could also be saved as images for use on social media
    • Suggested hashtags - a list of hashtags you would like people to use for your event. Share and tag others to help increase the exposure of your event.

    Make sure it is easily accessible This is so you can share all the great stuff you have created. The kit could be hosted on a shared folder system such as Microsoft OneDrive, Drop Box or Google Drive. This way when you need to upload a new document or make changes you only have to do it once and won’t have to inundate people with multiple emails and large attachments

    Share it far and wide The more people helping to promote your event the better! Have it ready to go at least 4 weeks out from the commencement of your project to allow maximum exposure and promotion. 

      Make your project environmentally sustainable

      Consider how you can reduce the environmental impact of the project and ensure sustainable use of resources.  

      Some suggestions include:

      • Offer recycling and composting at your event
      • Work with local vendors that use locally and responsibly sourced ingredients and recycled or eco-friendly packaging and cutlery
      • Consider setting up water stations to reduce the number of plastic bottles
      • Avoid/reduce the use of single use items (i.e. balloons, straws, packaging, low quality merch)
      • Encourage use of alternative transport methods and public transport.

      Access and Inclusion

      The City supports accessible events that can be enjoyed by the whole community.

      If you’re organising an event, you’ll need to consider:

      • The event layout. For example, stall location for best access for those with access issues
      • Providing parking spaces for people with disabilities
      • Installing portable, accessible toilet facilities, marquees or first-aid cabins
      • Designating small areas close to a stage for people using wheelchairs
      • If there is access with no steps or other barriers from the arrival point at the venue, through the main entrance(s), to all the areas being used by participants
      • If possible, provide contact details on promotional material for access enquiries in alternative formats such as (e.g. large print, audio, electronic, translating services, other languages). 
        Translating and Interpreting Services (TIS)131 450 or visit the TIS website
        National Relay Service13 36 77

      The Australian Network on Disability has some great tips and tricks for making your event accessible. You can also include funding in your budget to make your event more accessible. 

      Acknowledgement of Country

      The City is Stirling is located within Mooro Nyoongar Boodja – Mooro people’s land, which is part of the greater Wadjak Nyoongar area. The City of Stirling encourages recipients of funding to make an Acknowledgement of Country where appropriate. An Acknowledgment of Country recognises and acknowledges the traditional Aboriginal owners of the land. It also recognises the unique connection between the Nyoongar people and Country, their valued contribution to local community and cultural life, and their relationship with the City of Stirling.

      It can be a verbal announcement at the commencement of the event, or placed on your event program or website. You may also wish to involve the services of an elder to conduct a Welcome to Country. This initiative supports the City’s Reconciliation Action Plan

      Examples of Acknowledgement of Country:

      • I/We would  like  to  acknowledge  that  this  event  is  being  held  on  the  traditional  land of the Wadjak people of the Nyoongar nation and pay my respects to the Elders both past and present
      • I/We  would  like  to  show  my/our  respect  and  acknowledge  the  traditional  custodians  of  this  land,  the   Wadjak   people   of   the   Nyoongar   nation,   of   Elders   past   and   present,   on   which   this   event/meeting/function is taking place
      • I/We respectfully acknowledge the past and present traditional owners of the land on which we are meeting,  the  Wadjak  people  of  the  Nyoongar  nation.  It  is  an  honour  to  be  standing  on  Nyoongar Country
      • I/We  would  like  to  acknowledge  the  traditional  custodians  of  this  land,  the  Wadjak  people  of  the  Nyoongar nation, and pay my/our respects to the Elders both past, present and future for they hold the memories, the traditions, the culture and hopes of Aboriginal Australia.

      Evaluating your project

      An evaluation process should be demonstrated which details how you will assess if the project met its intended aims.

      Things to evaluate include:

      • Numbers - how many people attended/interacted with your project
      • Promotions - Detail the promotions you did and note any media mentions/shares/articles generated prior to or as a result of your project
      • Financial success - did the project represent value for money, run on budget etc? 
      • Satisfaction and Impact - A survey completed by stakeholders and participants of your project will assist you in gaining an understanding of demographics, how satisfied people were with the project, and if the aims of your project were met. 

      Things to consider when writing up a survey

      • Keep it short and simple
      • Try using online survey software to assist you collate the responses
      • Ask a volunteer to assist at the event - asking questions and completing on the spot at the event using a tablet or similar.
      arts and events grants

      Funded Arts and Events grants

      Find out more information on previously funded Arts and Events grants in the 2020/21 round.

      Arts and Events Funding 21/22

      For more information about these grants or to discuss your project, please contact the City's Project Officer - Arts and Activation via email at grants@stirling.wa.gov.au