Arts and events grants
The City is committed to nurturing an active and culturally rich community.
The Community Arts and Events Fund aims to support a variety of creative arts, events and cultural projects which contribute to a vibrant, active and connected City, providing opportunities for communities to engage, connect and celebrate our unique lifestyle and places.
We are looking to support events, project and arts and cultural activities which are held within the City of Stirling, directly benefit the City of Stirling community and address one or more of the following focus areas:
- Vibrant spaces and places
- A creative and prosperous City
- A culturally active and engaged community
- Diversity and celebration
Up to $50,000 total package is available
- Large scale festivals, events, or series of events/projects which attract significant numbers and deliver long term social, economic and/or built environment value to the community
- Significant arts and cultural events and projects that develop and contribute to the arts landscape and deliver long term social, economic and/or built environment value to the community.
Up to $20,000 total package is available
- Local events and arts projects that have strong community support, broad community appeal and a diverse target audience.
Up to $5,000 total package is available
- Smaller arts and events projects such as celebrations, anniversaries, murals, workshops, small scale exhibitions.
Please note: Funding amounts may be a combination of cash and value in-kind contributions
Who can apply?
- Not-for-profit organisations and incorporated associations
- Groups or individuals auspiced by an incorporated organisation.
How to apply
Step 1 - Figure out if your project is eligible for funding
Read through the Community Arts and Events Fund Guidelines to ensure you are aware of all the eligibility requirements.
Other things to consider:
Step 2 - Have a chat to the Arts and Activation Team
If you think your project may be eligible for funding, contact the City of Stirling via phone on 9205 8555 or email firstname.lastname@example.org. They will further advise whether your activity is suitable/eligible for funding and forward any additional information, plus applicaiton forms to enable you to complete your application.
Step 3 - Plan your event or activity
Take the time to make sure you know your project inside out. For many events an Event Application will need to be completed eight to twelve weeks out from your event. This is a legal requirement and will assist with event planning and compliance with local and state laws.
Step 4 - Complete your application
You should answer all the questions provided with as much detail as possible. Your responses will enable the Assessment Panel to make their decision.
You will need to provide:
- A completed Community Arts and Events Fund Application Form
- An overview of the event or project program
- A copy of your Certificate of Currency
- Support material including letters from participating groups, artists and service providers, quotes, venue confirmation details, promotional material
- Details of your organisations Incorporation Certificate or Letter of Agreement from auspicing agent
- A complete and balanced budget.
Step 5 - Submit your application
Applications should be submitted by the due date with all supporting information attached. Any applications received outside of the specified timeframes will not be assessed. Applications submitted with incomplete information or without support documents will compromise the success of their application.
Step 6 - Assessment
Applications are assessed and approved by the Assessment Panel. The Assessment Panel may recommend full, part or no funding.
Generally applicants are notified of the outcome of their application within four (4) weeks of the application being submitted.
Tips for making your project a success
Marketing your project
Promoting your event is essential in ensuring you reach your target audience and get good attendance on the day. There are many forms of promotion available depending on your budget. Some tips and tricks to marketing your event:
- First up, create a Media and Marketing Kit This will include all elements of your event marketing and promotions
- Make sure it is easily accessible This is so you can share all the great stuff you have created. The kit could be hosted on a shared folder system such as Microsoft OneDrive, Drop Box or Google Drive. This way when you need to upload a new document or make changes you only have to do it once and won’t have to inundate people with emails and large attachments
- Share it far and wide The more people helping to promote your event the better! Have it ready go at least 4 weeks out from your event to allow maximum exposure and promotion.
What to include in your Kit
- A variety of images of varying sizes suitable for different social media platforms such as Instagram and Facebook, plus a clean image (no text) for use on the City’s website - images must be max 400kb and in.JPEG format (landscape 889px x 486px)
- Copy - different versions for use in a variety of formats
- Logos - copies of your logo in a variety of formats
- Copies of flyers/posters - these could also be saved as images for use on social media
- Suggested hashtags - a list of hashtags you would like people to use for your event. Share and tag others to help increase the exposure of your event.
Completing your budget
- You may use the budget template provided or attach your own copy
- The budget provided in your application should be free of GST - if you are registered for GST you will be paid the amount funded plus GST
- Make your budget as clear as possible - list each item on a separate line and include notes
- Make sure your budget adds up
- Include all proposed and confirmed sponsorships and donations on your application
- Detail your in-kind contribution, if you include this in your overall revenue the in-kind amount should be accounted for in expenditure
- Ensure you have included fair rates of pay for contractors, if someone has agreed to provide a service free of charge it should be listed as a donation/sponsorship
- Make sure you have budgeted for all aspects of your event or project - remember that events should comply with local and state laws and there may be costs associated with this
- If you incur costs from the City of Stirling as part of your event (venue hire, waste services etc) include them in your budget even if they are provided in–kind
- Attach copies of quotes/service agreements to your application.
Make your project environmentally sustainable
Consider how you can reduce the environmental impact of the project and ensure sustainable use of resources.
Some suggestions include:
- Offer recycling and composting at your event
- Work with vendors that use locally and responsibly sourced ingredients and recycled or eco-friendly packaging and cutlery
- Consider setting up water stations to reduce the number of plastic bottles
- Avoid/reduce the use of single use items (i.e. balloons, straws, packaging low quality merch)
- Encourage use of alternative transport methods and public transport.
Access and Inclusion
The City supports accessible events that can be enjoyed by the whole community.
If you’re organising an event, you’ll need to consider:
- The event layout. For example, stall location for best access for those with access issues
- Providing parking spaces for people with disabilities
- Installing portable, accessible toilet facilities, marquees or first-aid cabins
- Designating small areas close to a stage for people using wheelchairs
- If there is access with no steps or other barriers from the arrival point at the venue, through the main entrance(s), to all the areas being used by participants
- If possible, provide contact details on promotional material for access enquiries in alternative formats such as (e.g. large print, audio, electronic, translating services, other languages).
|Translating and Interpreting Services (TIS)||131 450 or visit the TIS website|
|National Relay Service||13 36 77|
The Australian Network on Disability has some great tips and tricks for making your event accessible. You can also include funding in your budget to make your event more accessible.
Acknowledgement of country
The City is Stirling is located within Mooro Nyoongar Boodja – Mooro people’s land, which is part of the greater Wadjak Nyoongar area. The City of Stirling encourages event organisers to make an Acknowledgement of Country where appropriate. It can be a verbal announcement at the commencement of the event, or placed on your event program or website. You may also wish to involve the services of an elder to conduct a Welcome to Country. This initiative supports the City’s Reconciliation Action Plan.
"We stand today on Mooro Nyoongar Boodja, Mooro People’s Land. We would like to acknowledge the Wadjak people of the Nyoongar Nation as the traditional custodians of Mooro country and recognise their continuing connection to land, waters and culture. We pay our respects to their Elders past, present and emerging."
Evaluating your project
A clear well considered evaluation process should be demonstrated which details how you will assess if the project met its intended aims.
Things to evaluate include:
- Numbers - how many people attended/interacted with your project
- Promotions - Detail the promotions you did and note any media mentions/shares/articles generated prior to or as a result of your project
- Financial success - did the project represent value for money, run on budget etc?
- Satisfaction and Impact - A survey completed by stakeholders and participants of your project will assist you in gaining an understanding of demographics, how satisfied people were with the project, and if the aims of your project were met.
Things to consider when writing up a survey
- Keep it short and simple
- Try using online survey software to assist you collate the responses
- Ask a volunteer to assist at the event - asking questions and completing on the spot at the event using a tablet or similar.
For more information about these grants or to discuss your project, please contact the City's Project Officer - Arts and Activation via email at email@example.com