Active communities

As a part of your annual lease, seasonal management licence or seasonal reserve use with the City of Stirling, you’ll be required to fill out an annual Club Health Check.

This is a priority for the City and the information enables us to get a detailed look at the health of your club, it’s long term sustainability and allows us to see areas where we can help guide you to thrive into the future.

The Active Communities team is here to assist in any way we can, for example with finances and forward planning, increasing memberships/registrations, club structure, grant applications and Kidsport assistance.

How inclusive is your club? Does your club membership reflect your communities diverse range of members?

If your club could do with assistance in these areas, you can contact a Club Development Officer; or a selection of information and resources from the Department of Local Government, Sport and Cultural Industries have been provided below that can assist your club in its endeavours to attract and retain its members.

• Participation
• Inclusivity
• Safe Clubs 4 Kids.

If you feel that your club has been playing an active role in diversity and/or inclusion then you may wish to be recognised for your clubs work through the award opportunities below. 

• RAC WA Sport Star Awards
• Sport and Recreation Industry Awards.

As a guide, each year the WA Sports Federation Awards open in October and close in November with the awards event to be held in February of the following year and Sport and Recreation Industry Awards open in May and close in mid-June with the awards event to be held in August. 

If you're hosting finals or a separate event, you may need to consider the following:

• Making a venue or facility hire booking here 
• The City of Stirling guidelines about organising an event and/or
• The what the City of Stirling requires from your club if you will request assistance in promoting your event.

The following information can assist you in requesting floodlights at a reserve.

Emergency contact

If all steps in the video have been followed and the sports floodlighting does not come on during your approved and paid times, please contact your club presidents in the first instance who may be able to assist with eSwitch. If the issue cannot be resolved, please contact the City’s after hours on (08) 9205 8555. 

Maintenance requests for sporting reserve flood lights

Maintenance requests for broken lights, issues etc. Please click here. 

eSwitch

eSwitch is a sports lighting control that is currently being installed at the City’s active reserves. Installation at all active reserves will be completed by 2025. Regular approved club users will have the ability to manage the floodlights from a secure platform via a smartphone. The Active Communities team will contact regular club users to arrange access to the eSwitch platform.

The instructions for use are outlined in the video below.

Being successful in governance provides clubs with guidance and strategic direction. It influences how the objectives of the organisation are set and achieved, spells out the rules and procedures for making organisational decisions. It's also important that clubs implement proper risk management.

The following documents will help ensure your club is going in the right direction.

• Clubs are encouraged to complete the AusSport Game Plan, for more information click here. 

KidSport make it possible for Western Australian children to participate in community sport and recreation, no matter their financial circumstances. KidSport allow eligible youth aged 5-18 years to apply for financial assistance to contribute towards club fees. The fees will go directly to the registered KidSport clubs participating in the project through their participating local government.

Find out more on the KidSport website.

The City has established an online maintenance request form, that enables users to report issues as they happen, and to follow the progress.

Examples of maintenance reports that can be submitted include:

• Club rooms, change room, public toilets, waste and graffiti, i.e. these are City responsibilities as outlined in the Schedule of your clubs Lease/Licence (please check this first if unsure). Should you hire a facility then please report to the lease/licence holder

• Reserves, floodlighting, issues, i.e. wheel ruts, tree trimming, holes in cricket nets, broken reserve floodlight globes, turf damage, etc.

• Maintenance requests for buildings, floodlights, reserves etc. 

Select 'Yes' on the form, on behalf of a business and note your club so that records are tagged to your club.

Click here to lodge 

For all urgent repairs and maintenance please contact the Customer Contact Centre on (08) 9205 8555.

Please read through the club information kit before submitting your booking application.

The State Government’s Community Sporting and Recreation Facilities Fund (CSRFF) and Club Night Lights Program (CNLP) opening for Expression of Interest (EOI) submissions for February is now closed. If your club is considering submitting an application for the funding rounds in 2024, please ensure you get in contact with the City to request an EOI form prior to the submission date for the July rounds.

Anticipated funding rounds in 2024 will include:

• 2023/24 February Small Grants Round: Submissions were due to the City by the end of February 2024. These are now closed
• 2023/24 July Small Grants Round: Submissions are due to the City by the end of July 2024
• 2025/26 Annual and Forward Planning Grants: Submissions are due to the City by the end of July 2024.

Projects that aim to meet priority areas such as improving female participation and increasing the sustainability of a facility will be viewed favorably. 

For more information, please contact the Leisure Planning Team at leisureplanning@stirling.wa.gov.au or call (08) 9205 8555