Active communities

The City of Stirling’s active communities team provide clubs and community organisations with ongoing support to ensure current and incoming members have the tools to develop efficient, self-managed and sustainable clubs.

We strive to:

  • Improve self-management of clubs through guidance and training
  • Add value to existing resources managed by clubs
  • Ensure the benefits of sport and recreation in a club environment will continue for years to come
  • Assist with shared use arrangements or mediation between clubs at licenced City facilities and/or on reserves.

Useful information

Club health checks

As a part of your annual lease, seasonal management licence or seasonal reserve use with the City of Stirling, you’ll be required to fill out an annual Club Health Check.

This is a priority for the City and the information enables us to get a detailed look at the health of your club, it’s long term sustainability and allows us to see areas where we can help guide you to thrive into the future.

The Active Communities team is here to assist in any way we can, for example with finances and forward planning, increasing memberships/registrations, club structure, grant applications and Kidsport assistance.

Diversity and inclusion

How inclusive is your club? Does your club membership reflect your communities diverse range of members?

If your club could do with assistance in these areas, you can contact a Club Development Officer; or a selection of information and resources from the Department of Local Government, Sport and Cultural Industries have been provided below that can assist your club in its endeavours to attract and retain its members.

If you feel that your club has been playing an active role in diversity and/or inclusion then you may wish to be recognised for your clubs work through the award opportunities below. 

As a guide, each year the WA Sports Federation Awards open in October and close in November with the awards event to be held in February of the following year and Sport and Recreation Industry Awards open in May and close in mid-June with the awards event to be held in August. 

Finals and events

If you're hosting finals or a separate event, you may need to consider the following:


The following information can assist you in requesting floodlights at a reserve.


When booking Sports Floodlights please ensure you also have an e-key, and that each individual floodlight is switched to the on position demonstrated in the video. If you don’t have a key please request one when making your booking.

Emergency contact

If all steps in the video, and listed above, have been followed and the sports lights do not come on during your booked, approved and paid for times please contact the City’s after hours contact on (08) 9205 8555.

Maintenance requests for sporting reserve flood lights

Maintenance requests for broken lights, issues etc. Please click here

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Club resources

Being successful in governance provides clubs with guidance and strategic direction. It influences how the objectives of the organisation are set and achieved, spells out the rules and procedures for making organisational decisions. It's also important that clubs implement proper risk management.

The following documents will help ensure your club is going in the right direction.

  • Clubs are encouraged to complete the AusSport Game Plan, for more information click here

Useful documents

Document nameDownloadable files
Clubs Guide to Volunteer Management579.1KB (PDF)
Effective club meetings516.8KB (PDF)
Establishing Club Rules518.3KB (PDF)
Risky Business548.3KB (PDF)
The Club Secretary510.4KB (PDF)
The Club Treasurer476.2KB (PDF)

KidSport applications

KidSport make it possible for Western Australian children to participate in community sport and recreation, no matter their financial circumstances. KidSport allow eligible youth aged 5-18 years to apply for financial assistance to contribute towards club fees. The fees will go directly to the registered KidSport clubs participating in the project through their participating local government.

Find out more on the KidSport website.

Maintenance requests and upgrades

The City has established an online maintenance request form, that enables users to report issues as they happen, and to follow the progress.

Examples of maintenance reports that can be submitted include:

  • Club rooms, change room, public toilets, waste and graffiti, i.e. these are City responsibilities as outlined in the Schedule of your clubs Lease/Licence (please check this first if unsure). Should you hire a facility then please report to the lease/licence holder

  • Reserves, floodlighting, issues, i.e wheel ruts, tree trimming, holes in cricket nets, broken reserve floodlight globes, turf damage, etc

  • Maintenance requests for buildings, floodlights, reserves etc. 

Select 'Yes' on the form, on behalf of a business and note your club so that records are tagged to your club.

Click here to lodge 

For all urgent repairs and maintenance please contact the Customer Contact Centre on (08) 9205 8555.

Club reserve bookings

Please read through the club information kit before submitting your booking application.


Complete a seasonal reserve booking
Click here
Finals, preseason or out of season bookings
Click here

Community Sporting and Recreation Facilities Fund (CSRFF) and Club Night Lights Program (CNLP) – EOI opening soon!

The State Government’s Community Sporting and Recreation Facilities Fund (CSRFF) and Club Night Lights Program (CNLP) are opening soon for Expression of Interest (EOI) submissions. If your club is considering submitting an application for the funding rounds in 2024, please ensure you get in contact with the City to request an EOI form prior to the submission date of Thursday 14 December.

Anticipated funding rounds in 2024 will include:

  • 2023/24 February Small Grants Round: Submissions are due to the City by the end of February 2024.
  • 2023/24 July Small Grants Round: Submissions are due to the City by the end of July 2024.
  • 2025/26 Annual and Forward Planning Grants: Submissions are due to the City by the end of July 2024.

Projects that aim to meet priority areas such as improving female participation and increasing the sustainability of a facility will be viewed favorably. 

For more information, please contact the Leisure Planning Team at or call (08) 9205 8555 

Sport grants

Grants and sponsorship

The City believes in supporting local clubs and offers a range of grants and sponsorships.

Find out which grants your club could be eligible by clicking the below link. 

 Sports funding and sponsorships

To get in contact with the Active Communities Team, please contact us or phone our Customer Contact Centre.
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