Tender FAQs

This section provides information about frequently asked questions in relation to the City's tendering process.

Where can I find opportunities to tender with the City?

All public tenders are advertised in the West Australian newspaper, typically on a Saturday, and occasionally on a Wednesday. 

When registering, make sure that you select the regions and industries relevant to your organisation to receive notifications of the City's advertised opportunities.

Do I need to register in the electronic tendering system?

Yes. You must register to be able to submit a response. You can familiarise yourself with the electronic tendering system with the test ‘invitation for tender’ provided.

Is there a cost to use the electronic tendering system?

There is no charge to use the system. You can register, download requests, submit responses and receive notifications of new opportunities for free.

Can hard copy responses to tenders be submitted?

No. The City does not accept hard copy responses.

What will the invitation for tenders contain in the electronic tendering system?

Typically, the City's invitation for tenders (IFT) comprises (but is not limited to):

  • Conditions of tendering - information on the restrictions around the tender submission, evaluation and contract award
  • Conditions of use - instructions on the technical requirements of tendering
  • Conditions of contract including any annexures
  • Preliminaries/specification/brief
  • Drawings or other documents.

As well as the tender documents, the system contains a series of questions you must respond to online. The system will prompt you to respond to all relevant questions and provide response template documents where required.

Can I submit an alternative tender in the electronic tendering system?

Yes. Those who submit a conforming tender within the system may also submit a maximum of two alternative tenders. You must describe how the alternative tender departs from the City's detailed requirements and how the City will benefit. A user manual related to alternative tender submissions is available on the system in the instructions tab.

How can I respond to submissions if I do not have computer equipment?

The City of Stirling provides internet access at its libraries across the City. PCs can be booked in advance and used to upload submissions.

Who can I contact if I have any questions regarding the use of the electronic tendering system?

For general enquiries, please phone the City of Stirling procurement team on (08) 9205 7100 or email eprocurement@stirling.wa.gov.au

Any technical queries can be sent to support@langeconsulting.com.au

User guides are available to registered users at 360providers.apetsoftware.com.au

Can I see which other suppliers responded to the tender?

Yes. The City publishes a tender register on its website for each public tender. This is typically published within 48 hours of the tender deadline.