The Freedom of Information Act 1992 gives the public a right to apply for access to documents held by the City of Stirling. Find out more about Freedom of Information (FOI) and how to lodge an application.

Rights to access documents

The Freedom of Information Act 1992 gives the public a right to apply for access to documents held by the City of Stirling. An applicant's right to seek access cannot be affected by their reason for do so, and there is no need to provide a reason.

The City is required to:

  • Provide assistance in making an application
  • Allow access to documents at a reasonable cost
  • Ensure that personal information in documents is accurate, complete, up-to-date and not misleading.

While the Act provides general right of access to documents, it also recognises some documents require a level of protection, specifically those documents that meet the exemption criteria in Schedule 1 of the Act, which includes (but is not limited to):

  • Personal information that identifies a third party
  • Information concerning trade secrets
  • Information of commercial value.

To assist you in your search for information, the Act requires that the City publish an information statement containing important information about the City.

Please download the Information Statement 2011 , which contains:

  • Freedom of Information (FOI) Procedures and access arrangements
  • Mission Statement of the City of Stirling
  • City profile
  • An alphabetical list of legislation administered by the City
  • Organisational structure as of 2007
  • Decision-making functions of the City Council
  • Information held by the City
  • Access City documents through the FOI process.

Lodging applications

Freedom of Information (FOI) applications are available from the following:

Administration Centre (25 Cedric Street, Stirling)
FOI Coordinator (Tel: 9205 8903)

You can also download the FOI Application Form , which will ask for:

  • Your contact information
  • The type of request
  • Document details
  • Whether you want to inspect, copy, or access in some other form
  • Payment details.

An FOI application must:

  • Be in writing
  • Give enough detail so that the documents requested can be identified
  • Give an Australian address for notification
  • Be lodged with the City (and payment of any applicable fees).

Contact information for lodging FOI applications

Freedom of Information Coordinator
City of Stirling
25 Cedric Street
Stirling WA 6021
Phone: 9205 8903
Email: stirling@stirling.wa.gov.au

 

Time Limits

Once the City has received a valid application, it is required to provide a Notice of Decision within 45 calendar days.

The City aims to respond to all applications as soon as practicable, and will negotiate with the applicant on an extension of the 45-day limit should the application be unusually large or require consultation with a significant number of third parties.

If the applicant is not satisfied with the decision provided in the Notice, they have 30 days in which to lodge an Internal Review application. Once the Internal Review application has been received, the City has 15 days to respond.

Should the applicant still not be satisfied with the outcome of the Internal Review, there is a 60-day period to lodge an External Review application with the Freedom of Information Commissioner. The Commissioner will then undertake the review and forward a response within 30 days.

Charges

Listed below are the fees and charges set by the FOI Regulations. Apart from the application fee for non-personal information, all charges are discretionary and are set by the Council.

Regulatory charges

Type Fee
Application fee for personal information (about the applicant)Nil
Application fee for non-personal informationAU$ 30.00


Council charges

Type Fee
Processing the application (per hour, pro rata)AU$ 30.00
Access time supervised by staff (per hour, pro rata) AU$ 30.00
Photocopying staff time (per hour, pro rata) AU$ 30.00
Photocopying charge (per page) AU $ 0.20
Transcribing from tape, film or computer information AU$ 30.00
Duplicating a tape, film or computer informationActual Cost
Delivery, packaging and postageActual Cost

Advance deposits

Under the Freedom of Information Act 1992, advanced deposits may be required under Sections 18(1) and 18(4). These deposits are expressed as a percentage of the charges in excess of the application fee).

Type Percentage
Advance deposit required under Section 18(1) of the Act25%
Further advance deposit required under Section 18(4) of the Act 75

Concessions

For financially disadvantaged applicants or those issued with pensioner concession cards, the all other fees payable except the application fee maybe reduced by 25%.

Forms and Information

  
  
  
  
Statutory Declaration electors and ratepayers.pdfStatutory Declaration electors and ratepayers47 KB 8/05/2012 16:01
Freedom of Information Application Form.pdfFreedom of Information Application Form262 KB 23/05/2012 15:38
Freedom of Information Statement.pdfFreedom of Information Statement458 KB 12/07/2016 11:43
Tree Policy Formal Documentation.pdfTree Policy Formal Documentation134 KB 24/05/2016 10:13
Prosecution Summaries.pdfProsecution Summaries188 KB 10/10/2016 15:54
MKT_SceneRatesEdition_JUNE_16_WEB.pdfMKT_SceneRatesEdition_JUNE_16_WEB2295 KB 26/07/2016 12:30
MKT_SceneRatesEdition_JUNE_16_WEB1.pdfMKT_SceneRatesEdition_JUNE_16_WEB1844 KB 28/07/2016 10:12
MKT_SceneRatesEdition_JUNE_16_WEB3.pdfMKT_SceneRatesEdition_JUNE_16_WEB32154 KB 28/07/2016 11:50
Rates Prize Draw Information Sheet.pdfRates Prize Draw Information Sheet855 KB 28/07/2016 11:58
Customer Charter 2015.pdfCustomer Charter 2015810 KB 18/08/2016 9:48