An event is a prearranged gathering of people brought together for a common leisure, entertainment or competitive purpose, that is not considered ‘business as usual’. Events are open to the general public to attend either by free entry or requires a ticket or registration, and generally have activities, entertainment, food/drink or other stalls.

To ensure a safe and suitably-run event that has a positive impact on our community, all proposed events are assessed by the City.

An event must meet a variety of guidelines and requirements in order to be approved. These requirements apply to events held on land owned and managed by the City, and privately owned land or premises.

To ensure your event is successful and to reduce any potential risk to public health and safety, you'll require a good understanding of: 

• Event planning processes
• State and local government regulations and requirements.

An online event application must be submitted if the event:

• Is on land owned or managed by the City, or in a public place (e.g. In a park or beach reserve), or;
• Is open to the general public (either a free event or where tickets are sold for events on both private and public land), or;
• Has an expected attendance of over 100 people, or;
• At the descretion of the City of Stirling.

Event applications are not required for events such as birthday parties or other social gatherings, unless there is more than 100 people attending or there are other activites such as bouncy castles, food trucks or other special requests.  

For private events being held on privately owned land or premise (excluding residential premises), click here to submit your details and the City will contact you. Events on private land may require an Event Application; a City Officer will advise if this is required. 

For events that operate for more than 48 hours (including set up and pack down) or for a series of events, an Application for Development may be required. For further advise on an Application for Development, visit the City’s Planning and Building section, or phone our Customer Contact Centre on (08) 9205 8555.

An online event applications must be submitted a minimum eight (8) weeks prior to the event date.

Development Applications (if required) are to be submitted 120 days prior to the event.

Other permit and approvals that may be required to support an event application have their own timeframes, and these are outlined in the Event Application Guidelines and Requirements.

1. Click ‘register’ button below and complete your details
2. Your will receive an email with instructions on how to set a password
3. Once a password is set you will be logged in to your account.

Register for an online account

1. Log in to your online account
2. Click ‘Start a new application’
3. Complete the online form and attached relevant supplementary documents
4. Complete the declaration and submit the application.

You will be unable to complete an online application where the event date is less than eight weeks from the time of attempting to submit the form. Late applications will not be accepted.

A certificate of public liability insurance and event site plan is required to progress through the online form.

Login to your online account

Once your application has been completed, you will receive acknowledgement of submission via email.

The City will then undertake an initial assessment of the application, and may request additional information or documentation.

Further assessment is undertaken by relevant departments within the City, and you may be contacted throughout this process.

If approved, you will receive written approval and all relevant documentation. It is important that you read the approval conditions as it is the event organiser’s responsibility to adhere to these conditions when operating an event.

The City will work with organisers to obtain approvals, however if the application is unsuccessful, the City of Stirling will discuss this with you and provide written advise.